ArtsEd is seeking to appoint a Principal to the PA who will also provide general administrative support to the Higher Education office. They will deliver a confidential administrative service to the Principal ensuring that they are briefed for all meetings with relevant correspondence, and documents/presentations and in their absence, will deal with or refer matters to either the Deputy Principal or relevant members of the Senior Leadership Team for action.

They will be responsible for the day-to-day management of the Principal’s diary, requiring a thorough knowledge of all office procedures, including dealing with visitors to the office: students, staff, and other visitors. They will fulfil all office duties and undertake any other appropriate work, as required to ensure the efficient running of the School’s support services.

Main responsibilities:

• To provide a confidential secretarial, clerical and administrative service to the Principal
• To ensure the Principal is briefed for all meetings with relevant correspondence, documents/presentations and in their absence refer matters to relevant person for action
• To screen and deal with Principal’s telephone calls
• To receive and welcome visitors to the Principal in a professional manner
• To deal with incoming and outgoing correspondence and draft replies when necessary
• To liaise with Trustees, Staff, Students and visitors to the school
• To manage the Principal’s electronic diary and make appointments in line with agreed procedure
• To maintain the electronic and paper filing system, as appropriate and in line with GDPR
• To have a detailed working knowledge of the relevant database
• To take minutes of SST meetings and distribute papers as required
• To take Board minutes and scheduling of Trustee/Subcommittee meetings
• To provide Project Board assistance as require
• To manage Intranet calendar for whole school
• To take minutes at Board of Studies and Assessment Boards
• To organise Away Days
• To act as first contact for the Sam Wanamaker Festival
• To organise the annual Graduation Ceremony
• To take minutes of HE Subcommittee and distribute papers as require
• Covid - 19 Administration

Secondary duties:

• To contribute to HESA and other data returns
• To assist in the preparation and annual update of student handbooks
• Participate as appropriate in staff development activities
• Represent ArtsEd to outside bodies
• Participate in training as required
• Participate in the annual appraisal process

• Post source:theguardian.com

  Poster's Information:

  Name:THE ARTS EDUCATIONAL SCHOOL

  Contact number: