Description

Role Profile July 2022

Job title: Executive Assistant

Reports into: Chief Executive

Department / Location: Corporate

Role purpose: The EA provides a high level of support to the CEO, to enable them to focus on the right things at the right time and to provide high level support to the senior members. The EA’s role will involve duties in administration, facilities as well as support in governance and Marketing & Comms.

Key Responsibilities and Accountabilities

Executive role

• Provide high quality support to the Chief Executive
• Provide administrative support to senior managers and board members
• Act as gatekeeper, managing the Chief Executive’s time and workload to enable them to carry out their role and deliver their goals
• Manage and maintain diaries; take a proactive forward planning approach to diary management
• Keep ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner
• Prioritise inquiries and requests while troubleshooting conflicts with little guidance; making judgments and recommendations to ensure smooth day-to-day engagements.
• Inbox management: reading, responding and delegating as appropriate.
• Build strong relationships across the organisation with internal and external stakeholders
• Attend and take comprehensive minutes at meetings as required
• Coordinate travel arrangements and events
• Participate in preparation for key meetings, preparing papers and following up actions
• Manage and drive multiple projects and priorities, including off-sites and large scale events
• Complete a broad variety of daily administrative tasks, including expense reports.
• Work as part of the governance support function and collaborate with teams as required.

Facilities Management

· Oversee the office and liaise with others, making sure the place is always ready to welcome employees and external visitors.

· Manage services and supplies needed at the Office.

· Ensure all office Health and Safety requirements are met

· Manage catering and food delivery for internal & external events.

Communications

· Assist the Marketing and Communications Specialist to implement communications strategy

· Coordinate and be responsible for up-to-date media monitoring

· Maintain library for press cuttings and media exposure.

Post source:job.theguardian.com

Posters Information:

Name:INQUILAB HOUSING ASSOCIATION

Contact number: